July 30, 2021

Develop Into A Highly-Efficient Company in Toledo: OpenText vs Azure Document Management Solutions

In the current competitive company landscape, any areas where companies can increase efficiency and augment the output must be the first to be addressed.

Document management may not be the first thing that comes to mind when you question yourself, “Where can we do better?”

Despite that, document management is at the foundation of your company and back-office processes. As a result, it’s an excellent starting point for your digital transformation strategy.

Document cabinets and different concrete arrangements are inefficient and result in hindrances as important records become hard to obtain and/or are often misplaced.

This, in turn, creates silos, degrades collaboration, and adds time to activities and processes that could be simplified.

With document management tools, you can establish a paperless, digital environment where important details are readily attainable and everybody, across factions, have access to the documents they need to be productive.

Innovation like robotic process automation (RPA) and optical character recognition (OCR) can eliminate the need for physical processing, data entry, storage, and routing.

Below, we’ll talk about two of the most prevalent document management solutions: OpenText and Microsoft Azure.

But before we get to our evaluation, let's have a brief look at the main benefits of adopting document management solutions.

The Benefits of Document Management Software

Let us talk about a few of the gains of document management software.

Reinforced Efficiency and Productivity

With traditional, physical processes, your employees waste valuable assets that could be better committed to initiatives that fulfill expansion goals. Through an automated, optimized document management solution, these time-consuming processes are brought to an end.

Additionally, a document management framework is better equipped to enforce regulatory standards than tangible arrangements, which could rapidly become too cumbersome to manage.

A Centralized Storage Facility

In a cybernated condition, all of your documentation and confidential information can be preserved in a central, safeguarded document storage site.

This allows safeguarding classified data and routing records to the proper persons when they are needed much simpler than in standard tangible storage methods.

Through the utilization of a DMS inventory framework, searching for the needed records can be achieved instantly as opposed to a large amount of time wasted searching for concrete records.

Moreover, with a cloud storage solution, coworkers can collaborate and reclaim documents on the move from their mobile devices.

Enhanced Data Protection

With higher technological advancement comes a responsibility to ensure that any programs consisting confidential information are properly secured.

Both OpenText and Microsoft Azure offer security features like two-factor authentication, access controls, and more.

These characteristics can empower your company’s cybersecurity stance by affirming that only authorized employees have access to classified data and that every single editing or accessing of confidential data has an audit report.

Lastly, in the event of either a natural disaster or a protection incident, with a DMS platform, you have the assurance that your files have been backed up and is recoverable so that your company can proceed with its mission-critical processes right away.

Proper Regulatory Compliance

For businesses that work in compliance-heavy fields, a document management platform can aid in upholding regulations that are established to safeguard companies from cyber threats and violations of their customers’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Analysis

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that empowers businesses to acquire, store, transmit, and oversee the entire lifecycle of their computerized records.

This provides organizations with improved control over their documentation all while increasing collaboration across teams. It is available for on-premises or cloud deployment.

OpenText Pros

Pricing can be costly but could be customized to your specific demands.
For those that want a comprehensive tool, Documentum is a robust platform that can do anything you need it to.
ApplicationXtender (AX) offers a smaller-scale, build-as-you-go alternative to the more expensive Documentum platform.

OpenText Cons

The user interface is rather complex to grasp at first.
The platform demands regular upkeep and modifications as time passes which could be expensive.
You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Unlike OpenText, Microsoft Azure is a much larger cloud platform that offers a range of functions that help with creation, testing, and deploying applications. As a part of this extensive outline, this can include safeguarded document management and automation.

Azure Pros

The availability and reliability of industry giant, Microsoft as well as its 99.95% Uptime guarantees.
Unrivaled data security empowers you to meet several industry standard regulations.
Pay-as-you-go concept entitles you to select which features you need as well as add new aspects as needed. As a result, it is a great choice for a modest organization, SMB, and even an enterprise.

Azure Cons

Requires a lot of upkeep, management, and supervision.
Higher licensing degrees could become pricey.
To ensure Azure is doing all it can for your company, expert administrators are needed to appropriately configure the tool.

How Wave Can Help You Implement a Document Management Solution in Toledo

Though we can undoubtedly agree that the ideal initial step in increasing your company’s competitive advantage lies in improving and expediting workflows, agreeing on how to make this happen isn’t as easy.

To perform your tactical goals, you’ll need the necessary solutions stack that augment your present systems and could be applied conveniently.

We collaborate with our customers as partners. Working with the company to examine the primary business model, methods, and arrangements so we could identify bottlenecks and other departments where improvements can be achieved easily and cost-efficiently.

To accomplish this, we utilize a hybrid set of technology tailored to your individual business requirements and use them to automate your monotonous business tasks around extracting, organizing, and storing data.

This involves more than 60 industry-accepted ECM and DMS solutions that can help to digitize paper systems, improve sharing, organizing, and communication among departments, and guarantee that your teammates can locate the data they need at any time, from anywhere.

Want to learn more? Let’s set up a time to chat.

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