A Cost-Benefit Comparison of SharePoint vs Xerox Document Management Tools in Toledo

If you are evaluating Document Management tools for your company, SharePoint and Xerox are two options that might've crossed your path. But how are you evaluating your options?

In our over 20 years of experience helping to implement advanced and robust solutions that ameliorate workflows and reinforce teamwork, we have found that customers are most preoccupied with the total cost of implementation (TCO).

In addition, they are also looking at functionality, supplier reliability, and user feedback.

Thus, in this piece, we are going to compare Microsoft SharePoint and Xerox DocuShare alongside each other.

We'll get acquainted with costs, capabilities, and user reviews across a few of the most well-known solution review websites. But first, let's go over the gains of document management solutions.

The Benefits of Document Management Tools

A document management system can help you improve proficiency, expand teamwork, and strengthen security for those industries that handle confidential data, such as healthcare, government, and the financial industry. Let us take a closer look at each of these benefits.

• Dematerialized arrangements are less expensive

• Centralized document storage

• Amplified capability and throughput for your personnel

• Greater safety for your sensitive files and information

• Greater regulatory compliance

Now that we've gone over the advantages of document management tools, let's start our software evaluation with a quick introduction to of these products.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-hosted, SaaS collaboration software that provides a document management and safekeeping system and coalesces smoothly with Microsoft Office programs like Excel.

Companies of all sizes can also broaden SharePoint Online's capacity to involve workflow automation through the utilization of Microsoft PowerApps' Power Automate application.

Automation functionalities consists of machine learning, Optical Character Recognition (OCR), and artificial intelligence to extract information from scanned documents and searchable PDFs.

Xerox DocuShare is an ECM that permits clients to produce, transfer, and manage content while conveniently amalgamating other corporate platforms, and expanding tailor-made software platforms.

While considered an ECM, Xerox DocuShare could be enforced in small businesses and SMB's as well to streamline company workflows and simplify document management.

It should be highlighted that Xerox DocuShare can also be customized to provide workflow automation capabilities.

Pricing

When we think about the total cost of ownership (TCO) for a document management tool, we must consider a number of considerations namely:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Xerox DocuShare pricing begins at $1,500 per license. On the other end, Microsoft SharePoint's pricing begins at $5 per user/month. Even though there is a significant disparity, we have to learn more about the functionalities presented prior to deciding.

Now, let us see how Xerox and SharePoint stack up in terms of functionalities.

Features

Like with any company software, it is critical that you thoroughly consider functionality in your evaluation process. software categories involve options that differ considerably in their characteristics and proficiencies.

The tool you finally go for must give a positive user experience, sustain your company proceedings and duties, and supply more transparency into your procedures. They must also incorporate the characteristics that are most important to your team.

Having said that, let us go over Xerox DocuShare vs Microsoft SharePoint functionality specific to document management.

Customer Reviews

Another important element when weighing document management tools is user reviews. Let us go over a few reviews from a number of the most popular software review websites.

Uncertain about which document management tool is best for you in Toledo? Wave can help!

Upholding a competitive edge in today's volatile business landscape can be complicated. Through streamlining your business processes to augment efficiency and remove bottlenecks, you can guarantee that your business has the best chance of staying ahead of the competition.

To accomplish so, your company must be careful to choose the appropriate platforms that will help you maximize your resources and fulfill your strategic development goals.

That is not always simple for a business just getting started with back-office modernization or intelligent information management projects.

At Wave, we can aid by assessing the fundamental elements of your business and with step-by-step digital conversion and corporate workflow automation, enhance them.

We employ a hybrid toolset in accordance with your organizational needs to automate your monotonous company tasks around capturing, arranging, and filing data so it’s convenient to find and use at any time, from anywhere.

We can aid you in personalizing your document management solution to satisfy your organization’s individual needs and we gladly work with over 60 industry-accepted ECM and DMS solutions.

If you are keen to learn more, connect with us now and we can arrange a time to chat.